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In compliance with the Personal Data Protection Act, the Company has established a Privacy Protection Policy, along with rigorous personal data privacy security management and protection measures. We have also built a data governance framework, formulated data standards and classification systems, implemented access control management and data owner review mechanisms, to ensure that data access and sharing are properly governed and protected, and that data availability, integrity, and confidentiality are maintained. The scope of application covers all branches, operating sites, subsidiaries, customers, and suppliers.
With respect to the collection, processing, use, and protection of personal data involved in our operations, in addition to complying with relevant government laws and regulations, the Company will use such data only within the scope permitted by law. We will not provide, lease, or otherwise disclose personal data to any third party in any disguised form. We will also implement our Privacy Protection Policy to safeguard customers’ data security and privacy rights. To more effectively manage privacy-related risks, the Company has established a Personal Data Protection Committee responsible for implementing and supervising compliance with the Privacy Protection Policy. Through annual meetings and ad hoc meetings convened as needed, the Committee establishes a cross-departmental communication platform for personal data compliance and provides necessary support for personal data protection efforts. The Company’s Privacy Protection Policy is as follows:
MACHVISION Inc.
Privacy Protection Policy
Article 1 This Privacy Policy
This Privacy Policy explains how the Company processes your personal data. The scope of this Policy applies not only to customers’ personal data, but also to suppliers’ data. Any employee who violates this Policy will be subject to disciplinary action in accordance with internal regulations. The Company may amend this Privacy Policy at any time. Please review it periodically for updates.
Article 2 Collection of Personal Data
The Company collects or obtains your personal data under the following circumstances: when you provide information to the Company; when information is obtained based on a legal relationship between you and the Company; when you make your personal data publicly available; when you visit the Company’s website; when you register on any of the Company’s websites to use its website, products, or services; or when you interact with third-party content or advertisements on the Company’s websites. In addition, the Company may also obtain your personal data from third parties.
Article 3 Personal Data Established by the Company
Under certain circumstances, the Company may create personal data relating to you, such as records of interactions with you or past interaction records. The Company may combine personal data obtained from websites, products, or services, including data obtained from different devices, and record and use such data.
Article 4 Categories of Personal Data Processed by the Company
The Company may process the following categories of personal data: private information; demographic information; your contact details; records of your consent; order details; payment information; information relating to the Company’s websites; your employer information; information regarding your interactions with website content and advertisements; opinions and feedback you provide; correspondence records between you and the Company; cookie data; security information; and visitor logs.
Article 5 Special Categories of Personal Data
Within the scope of its ordinary business operations, the Company does not proactively collect or process special categories of personal data. If it is necessary to collect or process special categories of personal data for legitimate reasons, such data will be collected and processed for the following purposes: compliance with applicable laws, where required or permitted by law; detection or prevention of crime, where necessary for such purposes; establishment, exercise, or defense of legal claims; or based on your prior explicit consent obtained in accordance with applicable laws. When providing special categories of personal data to the Company, please ensure that you are legally entitled to disclose such information to the Company.
Article 6 Purposes and Legal Basis for Processing Personal Data
Your personal data will be processed for the following purposes: providing you with websites, products, and services; compliance checks; business operations; communication with you; management of the Company’s information systems; supplier management; health and safety; financial management; surveys; ensuring the security of facilities and systems; judicial investigations; compliance with applicable laws; improvement of websites, products, and services; fraud prevention; establishment, exercise, or defense of legal rights; and recruitment and interviews.
Article 7 Parties with Whom the Company Shares Personal Data
The Company may share your personal data with the following third parties: competent legal authorities; external advisors; service providers; third parties where disclosure is necessary for litigation or other legal proceedings; third parties where disclosure is necessary for the investigation, detection, or prevention of criminal activities; third parties acquiring all or part of the Company’s business or assets; and third parties providing advertisements, plug-ins, or website content.
Article 8 Your Personal Rights
In accordance with applicable laws and regulations, you may exercise the following rights with respect to your personal data: the right to refuse to provide personal data; the right to access your personal data; the right to rectify inaccurate personal data; the right to request deletion; the right to restrict processing of your personal data; the right to object to the processing of your personal data; the right to request transfer of your personal data to another controller; the right to withdraw consent; and the right to lodge a complaint with the competent data protection authority. In certain circumstances, you may be required to provide identification documents to exercise the above rights. Subject to applicable laws, you may also have the right to object, on grounds relating to your particular situation, to the processing of your personal data by third parties acting as processors or agents, and to object to the processing of your personal data for direct marketing purposes.
Article 9 Use of Customer Data Beyond the Original Purpose
The Company is committed to protecting customers’ privacy and will not use collected customer information for purposes other than those specified in this Policy.
Article 10 Contact Information
If you have any questions regarding this Privacy Policy, please contact us using the information below:
Address: No. 2-3, Gongye E. 2nd Rd., Hsinchu City, Taiwan
Tel: +886-3-5638599
You may also send an email to the spokesperson’s mailbox at: spokesman@machvision.com.tw.
To more effectively manage privacy-related risks, the Company has designated the General Administration Division as the responsible unit to implement and supervise compliance with the Privacy and Personal Data Protection Guidelines. Annual meetings are held to review internal compliance with personal data and information security-related guidelines, procedures, and regulations, and ad hoc meetings are convened as needed to ensure effective information protection.
To prevent the risk of personal data breaches involving customers, suppliers, and business partners, the Company continuously updates and implements stringent information security measures across hardware and software facilities and personnel operations. These include adopting advanced encryption technologies to strengthen data protection, enhancing phishing email detection and conducting regular employee awareness tests, carrying out social engineering attack drills, and reinforcing privacy and personal data protection awareness, thereby safeguarding the confidentiality of important assets of the Company and its stakeholders.
With respect to personal data incidents, the Company adopts a zero-tolerance policy. In the event of any personal data breach, the responsible unit will investigate and handle the matter in accordance with the Personal Data Protection Act, the Company’s incident reporting procedures, and relevant regulations. Any violation of confidentiality obligations will result in penalties under applicable laws and the Company’s internal regulations (including but not limited to termination of cooperation).
Status of implementation of the personal data protection policy in Year 114:
- Employee Personal Data Protection Training Courses
The Company has incorporated personal data protection courses into new employee training, with a 100% pass rate on post-training assessments.
In Year 114, a total of 77 participants completed the training.
- Supplier Management
100% of suppliers have established a privacy policy.
100% of suppliers have included documented provisions on the protection of employees’ personal data.
- Incident Response and Risk Management
In Year 114, there were zero incidents of violations of the Personal Data Protection Act.